PRS Database: What London Landlords Must Do (2027)

Under the Renters’ Rights Act 2025, every private landlord in England must register themselves and each property they let on a new national register — the Private Rented Sector (PRS) Database. The government’s online service is called “Register your rental property”. It opens region by region, and London is one of the last.

📅 Registration Dates by Region

Each region gets a three-month window. Your deadline depends on where the property is, not where you live — so a London landlord with a flat in Birmingham must meet the West Midlands deadline for that flat.

You can register early, and you can register properties in several regions at the same time. Once a region’s deadline passes, councils there can start enforcing.

👤 Who Has to Register

Private landlords who let homes on assured or regulated tenancies — which covers almost all ordinary private lets in England, including HMOs. You register yourself once (as a person or as a company) and then add each property. Some supported exempt accommodation is excluded.

A letting agent or property manager can upload some of the information for you, if you agree — but the landlord has to start and finish the registration, and stays responsible for everything on it.

🗂️ What You’ll Need for Each Property

• Your details — name, date of birth, address and contact details (or company details and Companies House number)
• The property — address, type, number of bedrooms, whether it’s let now, and any freeholder or managing agent
• The tenancy — number of occupants and households, furnished or not, and any HMO, additional or selective licence numbers
• The rent — amount, how often it’s paid, and which bills are included
• Gas safety record and the date it was issued (if the property has gas) — see gas safety certificates
• EICR (or an Electrical Installation Certificate for a new installation) and its expiry date — see EICRs
• EPC — a copy of the latest one, and an exemption if the rating is below the legal minimum. An EPC lasts 10 years — if yours has run out, we can do a new one from £70.

The safety details matter: the government plans to let tenants check whether their landlord meets key legal requirements, so an expired certificate on the register will be easy to spot.

✅ Get Ready Before July 2027

• Check every expiry date now. A gas safety record lasts 12 months; an EICR lasts up to 5 years (sometimes less if the inspector says so).
• Line up your renewals. You can have the gas safety check done up to two months early and keep the original expiry date, so you can book it with your EICR in one visit.
• Clear any EICR remedial work. If your last EICR was unsatisfactory, the C1, C2 and FI items must be fixed and confirmed in writing — see EICR codes explained.
• Keep digital copies of every certificate in one place, ready to upload.
• Gather licence numbers for HMOs or properties in selective licensing areas — see our HMO landlord guide.

💷 The Fee, and What Happens If You Don’t Register

Registration costs £65 per property, every year, and must be renewed annually. During the rollout the fee is pro-rated, so registering early doesn’t cost you more.

• Civil penalty up to £7,000 from the council for failing to register.
• Up to £40,000 or prosecution for repeated or continuing breaches, or for giving false information.
• Possession: under the Act, a landlord in breach of the registration duty can’t get a possession order from the court, except on the anti-social behaviour grounds.

For now, a property doesn’t have to be registered before you advertise it — it needs to be registered once it’s let. The government has said future rules will require registration before marketing, with your landlord and property numbers shown on adverts.

🏆 How FE Maintenance Helps

• Gas safety certificate and EICR on the same day — CP12 from £65, EICR from £120, or both from £155 (save £30)
• EPCs too — EPC from £70 (1–3 bedrooms), £85 for 4+ bedrooms, or £60 when booked with a gas certificate or EICR visit
• Certificates emailed the same day, with the issue and expiry dates you need for the register
• Free online client portal — every certificate for every property in one place, ready to download and upload. See how it works
• Reminders before each certificate is due, so nothing on the register goes out of date
• Remedial gas and electrical work done by our own engineers, with the written confirmation you need
• Gas Safe registered, NICEIC qualified and fully insured — no subcontractors

We cover North, West and Central London, plus Potters Bar and Hatfield. Call 020 8445 1303 or ask for a quote. Several properties? See landlord packages.